According to recent reports, 96% of businesses in the UK are under prepared for GDPR. The penalties for non-compliance are severe at up to 4% of global turnover or 20 million euro’s, whichever is greater! However, GDPR should also been seen as an opportunity. Better management of data can give you real insight and lead to innovation that could take your business to the next level.

GDPR is an update of Europe’s privacy and data protection rules and stipulates how organisations should govern and protect the data they hold. The existing law was established in the mid-1990’s and is called the European Data Protection Directive. The principles of GDPR are largely the same as the existing directive. However, technology and people’s use of it has changed significantly since the 1990’s. GDPR takes into account this fact by introducing new rights for individuals regarding their ability to access information held about them, request for this to be deleted, and the right to be informed when information about them has been lost or stolen.

Will GDPR affect you?

If you collect, store or process personal data that can be identified with an individual then yes GDPR will affect you. Examples of personally identifiable data include:

  • Name
  • Identification number
  • Location data
  • Online identifier
  • Physical, physiological, genetic, mental, economic, cultural or social identity factors that are specific to an individual

The above list is not exhaustive, but it gives you an idea of the type of information that will be heavily regulated as part of GDPR.

You need to start preparing your organisation for GDPR now!

GDPR comes into effect on 25th May 2018, which is not that far away, particularly in view of the amount of work you probably need to do to ensure compliance.

The regulation is about people and personal data, and their right to privacy. Technology plays a crucial role in helping organisations get ready and ensure ongoing compliance with GDPR. Spending weeks if not months sifting through thousands of files without the aid of technology is simply not an option. Advanced and proactive solutions must be implemented, but these don’t have to be expensive.

Cloud based systems like Microsoft Office 365 can help your organisation meet the requirements of GDPR. The Microsoft Cloud and Office 365 leverage machine learning on a massive scale to bring information overload under control.

  • Office 365 E-Discovery will help you to identify the sensitive data your organisation holds using free text and condition based searches with over 80 built-in classification types.
  • Office 365 Advanced Data Governance allows you to label content and act upon it, helping with ongoing compliance.
  • Azure Information Protection gives you the ability to protect and encrypt information reducing the likelihood of it falling into the wrong hands.
  • Advanced Threat Protection helps to secure your system from malware and zero-day attacks.
  • Advanced Security Management enables you to manage and report on how your organisation’s data is accessed and used.

Keeping what’s important and getting rid of the data that doesn’t matter is one of the key requirements of GDPR. Adopting technology can accelerate your path to compliance and help you build and maintain trust with your clients.

We will be running a workshop on GDPR in Birmingham city centre on Thursday 21st September. At this workshop we will be explaining the requirements of GDPR and covering how Microsoft technologies coupled with our expertise can ensure your organisation is ready well before the 25th May 2018 deadline. To book your place click here and complete the form. Alternatively, for further advice and guidance give us a call on 0121 784 0077 and speak with one of our team.