Over the last 10 years, the UK economy has seen a 40% increase in agency workers – indicating an increase in demand for temporary staff. With shifting approaches to staffing come new challenges to your business, including your IT.

Below, are some areas of your IT management which you should be taking into account when taking on temporary staff.


A temporary member of staff may present a higher risk to your IT security than your permanent employees – particularly if they are required to access sensitive data relating to your business or its customers.

Having well-considered IT security procedures in place will help to reduce this risk. Restricting users’ data and system access to include only the information and programs that relate to their own work is one such effective precaution.


Whilst you may have been able to increase the number of hands and brains on the job, if they can’t access the resources they need to work effectively you’re wasting money and potentially losing it too – in lost business.

When bringing on new staff, temporary or otherwise, is important to ensure you have prepared necessary computers, server space, internet and phone connectivity they require to perform their tasks.


Temporary staff are rarely afforded as much IT security training than permanent ones, if any at all. This can be a catastrophic mistake as it can only take a single incidence of data loss or a cyberattack to make a substantial impact on your business.

Thankfully, you can most likely be selective on the areas of IT security you cover with temporary staff – tailoring training purely to the system and data access that member of staff has.

Collaboration facilities

The staff you bring onboard to deal with demand may not carry out their duties on your premises. If they are working on the other side of the country, or indeed the world, the same sentiments covered in the infrastructure section apply.

You need to provide the necessary tools that allow these members of staff to work seamlessly with you, your systems and your data. To facilitate their work, you’ll need to provide effective collaboration tools for filesharing, access and communication.

This collaboration also brings with it its own security risk, especially if files are being accessed from outside of your premises. The complexity of achieving effective collaboration with minimal risk may be such that is best handled by an MSP (managed services provider) on your behalf.

How can Microtrading help?

As an MSP, we can advise on your IT requirements and implement and support the solutions. We’ll help you take the proper precautions and make the necessary provisions for welcoming temporary staff, including communication and collaboration tools.

For further advice on IT for temporary staff, contact Microtrading IT support in Birmingham on 0121 784 0077 or click here to see how we can help.