Microsoft has developed Office 365 to enable businesses and their staff to communicate and work in a single cloud-based solution. Many of us have used Skype to communicate with friends and family, and Skype for Business has become an integral component of the Office 365 suite.
However, to refine collaborative working capabilities, Microsoft has focused on making Teams the primary app for chat, audio and video calling. Whilst Skype for Business currently integrates with Teams, it will eventually merge entirely.
If you are already using Office 365, switching to Teams prior to the crossover makes great sense. Its extensive functionality allows it to act as a centralised hub and single platform for users to collaborate, communicate and work together.
Teams offers unparalleled centralisation of your document storage, contact information and communication tools, all within the same window.
An advantage of Teams becoming the dominant conferencing tool is that, in the long-term, it will mean a shared familiarity between businesses and staff.
Communication tools within Teams include:
• Teams – Teams itself holds the chat, audio and video conferencing functionality you need to conduct internal ‘face-to-face’ discussions and meetings with global stakeholders.
• Outlook – you can enjoy your regular email service from Outlook within Teams, with the additional benefit of it sitting alongside your other communication tools.
• Yammer – a private social networking system that allows colleagues to utilise purpose-built instant messaging to share ideas and choreograph projects.
Security and mobile device management
As a Microsoft product, Teams offers excellent security features (when used in conjunction with Intune, Microsoft’s cloud-based management solution) to enable users to access corporate data in complete compliance with your security obligations. It does this by protecting and managing your employees’ devices and the applications used to access data, allowing you to put rules and restrictions in place on data access and use.
Teams, Office 365 and much more
Teams enhances productivity. You can access the entire Office 365 suite of programs including Word, Access and Excel within the Teams window, but it will also accommodate all the tools you use to work, whether they’re Microsoft-based or not, putting them all in one place. The Microsoft Teams applications store also makes it easy to move your frequently-used apps to Teams.
Seamless file sharing while you talk
The integration of SharePoint and OneDrive with Teams makes file sharing and collaborating on files simple – whether users are at different sides of the room or the globe.
• SharePoint makes the documents that need to be seen and adjusted by teams and individual stakeholders easy to access and adjust.
• OneDrive for Business allows users to store and work on documents in the cloud privately, either as an individual or with a small group of stakeholders chosen by the individual.
How can Microtrading help?
We can advise, design, implement and install your conferencing and collaboration tools, enabling you to make the most of your investments in Office 365. Microsoft Teams can be used for as much or as little as your business needs, and we can identify the best uses for your unique circumstances.